What are the black dots?
The black dots appear on systems and people, when they are selected from the organisational palette and can only be updated from the organisation palette
The organisation palette is located on the right hand side of the screen. It is a library of assets (people and systems) that the business used.
It is best practice to use systems and people from the organisation palette, because if you choose to merge sketches together at the end of the process, then you have an organisation view of what systems people are using and how important those systems are.
How do I know if the system/person is selected from the organisation palette?
To check if the person or system has been selected from the organisation palette for quality assurance purposes, use the insights panel to give you an overview.
The insights panel is tucked away on the right hand side of the screen.
Click anywhere on the insights bar to slide the panel out. This takes you into a world of data of the information you have modelled, as long as the model has data (frequency, duration, costs) added to it.
To see if the sketch has duplication in systems or people, click on the systems tile.
This will open up a panel of information below the insights summary which shows all of the systems the organisation uses.
You’ll use this list to determine if there is more that one version of a software. If there is more than one you can clean this up. Scroll down the list to see if there is any duplications.
For example, in this sketch there is 3 versions of a system called My Asset Tag. The myAssetTag can be eliminated by changing the spelling to MyAssetTag. The MyAssetTag^ version is the organisational palette, I used the ^specifically for this example to differentiate.
By using the find you’ll be able to see where in the sketch amendments need to be made.
You can either replace individually or in bulk. We’ll walk you through both options next.
Both the find and the insights now show one type of My Asset Tag.
The crucial last step, is to transfer all of the My Asset Tags from the organisational palette to the sketch.
To do this, use the search to find where in the sketch the MyAssetTag is.
Click on the MyAssetTag in the sketch to highlight that node.
Left mouse click on the node to bring up the menu. The menu will have an option replace with: MyAssetTag^ (this is the one from the organisational palette).
Click on Replace with: MyAssetTag*
You have now replaced that one node with the MyAssetTag^ from the organisational palette.
You can repeat the process, individually or you can do this in bulk.
To bulk change: highlight all of the unchanged nodes by holding shift and clicking on the first in the list and the last in the list.
This will put blue dots around the parts of the sketch that have the MyAssetTag nodes.
Left mouse click on one of the nodes to bring up the menu.
Click on Replace with: MyAssetTag^
All of the MyAssetTags are now from the organisation palette